Fleets, Trucking & Logistics

Fleet, Trucking & Logistics Compliance Checklist

For trucking companies, fleet operators, freight, logistics & transportation firms. USDOT, IFTA, IRP, vehicle registrations, driver medical cards, HAZMAT — dozens of documents per vehicle, one calendar.

Download PDF checklist12 categories · 61 documents

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What to track

Documents that expire — and need an owner.

Core Business & Entity Documents

General business license (city / county / state)
Operating authority registration
Certificate of good standing
DBA / fictitious name registration
Annual state entity filings
Foreign state registrations (multi-state ops)

DOT, FMCSA & Transportation Authorities

USDOT number
MC authority (FMCSA)
Motor carrier operating authority
BOC-3 filing
Unified Carrier Registration (UCR)
IRP registration
IFTA registration

Driver Credentials & Licensing

Commercial Driver License (CDL)
Medical examiner certificate (DOT med card)
Hazmat endorsement
Tanker endorsement
Background & MVR checks
Drug & alcohol testing enrollment

Vehicle, Trailer & Fleet Registrations

Vehicle registrations
Trailer registrations
DOT vehicle decals
Annual vehicle inspections
Emissions certificates

Insurance, Bonds & Proof of Financial Responsibility

Auto liability insurance
General liability insurance
Cargo insurance
Workers’ compensation insurance
Surety bonds
Certificates of insurance (COIs)
Additional insured endorsements

Safety, Compliance & Audit Readiness

Driver qualification files
Hours-of-service records
ELD compliance
Safety management controls
FMCSA audit readiness documents

Permits, Routes & Load-Specific Authorizations

Oversize/overweight load permits
Hazmat transport permits
State route permits
International travel permits

Financial, Tax & Regulatory Filings

Heavy Vehicle Use Tax (HVUT / Form 2290)
Fuel tax filings (IFTA reports)
State revenue registrations
Payroll tax registrations

Shipper, Broker & Client Requirements

Broker-carrier agreements
Shipper compliance packets
Third-party risk questionnaires
Contract insurance requirements

Facilities, Yards & Terminals

Zoning and use permits
Environmental permits
Fuel storage permits
Fire inspection certificates

Technology, Telematics & Digital Assets

ELD software licenses
Fleet management system licenses
Telematics agreements
Domain registrations
Cybersecurity training certificates

One-Off & High-Risk Expiring Items

Temporary operating authorities
Conditional operating approvals
Emergency permits
Waivers with expiration dates

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